PRIMARY and SUB-SPONSOR RESPONSIBILITIES:
Training Lives, as the Sponsor putting you, as an individual to work, is responsible for the following (regardless of whether we are your Primary Sponsor or your Sub-Sponsor):
1.Providing the Safety Critical Equipment required to enable you to undertake your competencies trackside and ensuring that it is fit-for-purpose
2.Maintaining all records associated with any works undertaken by you on NRMI
3.Maintaining a minimum contracted insurance level for works undertaken by you
AS YOUR PRIMARY SPONSOR WE WILL:
1. Establish a ‘Contract of Sponsorship’ with each Individual we intend to Sponsor
2. Undertake checks of an Individual’s suitability to work on NRMI prior to engaging in a Contract of Sponsorship
3.. As part of the Contract of Sponsorship, provide you under your Contract of Sponsorship with:
• A valid Sentinel Smart Card
• An induction briefing which will include as a minimum the rules and responsibilities of the Sentinel Scheme
• Suitable PPE, so marked as to identify who you are working for when on NRMI, and suitable training to be able to use that protective equipment effectively
• Regular briefings on changes to standards, Rule Book updates and Sentinel Scheme Rule updates
• Training and assessment to ensure competence at required intervals
• Safety Critical Equipment to enable you to undertake your role (jointly with any Sub-Sponsor)
• Personal issue information such as handbooks and relevant information
• Advice, guidance or instruction on any restrictions based on medication and other medical fitness issues
• Mentoring support to develop your competence on an annual basis
• Clear contractual arrangements between the us as your Primary Sponsor and yourself, and whether Sub-Sponsors are permitted
4. Regardless of your employment status, as your Primary Sponsor through this Contract of Sponsorship will fulfill the role of your employer for the purposes of health and safety.
5. As your Primary Sponsor entering into the Contract of Sponsorship with yourself, we are also responsible for:
• Monitoring and management of your working hours under this Contract of Sponsorship. Shifts worked with Sub-Sponsors will be considered in the monitoring of working hours and the management of fatigue
• Agreeing any sub-sponsorship arrangements with yourself and to grant permission to any Sub- Sponsor to use your resources
• Enacting the Local Investigation process where any suspected breach of the Sentinel Scheme Rules becomes apparent
• Collating information from Sub-Sponsors to enable conclusion of the Local Investigation
• Maintaining records of Local Investigations and requesting a Formal Review where a Scheme Outcome is recommended following a Local Investigation
• Providing a reason for de-Sponsoring you
• Conducting a Local Investigation before de-Sponsoring you for any breach of the Sentinel Scheme Rules
• Collating and maintaining all records for yourself that are associated with this Contract of Sponsorship (as required by the Sentinel Management System). Including annual assessment of training & medical fitness
• Requesting a temporary Suspension or issuing a temporary Take Down of competence pending the conclusion of Local Investigation where appropriate
AS YOUR SUB-SPONSOR WE WILL:
1.As your Sub-sponsor, we will request permission to use you from you Primary Sponsor. We, as your Sub-sponsor must receive confirmation of sub-sponsorship status before resourcing you to work.
2. As your Sub-sponsor, we are responsible for providing all information to your Primary Sponsor to enable your Primary Sponsor to manage the overall safety of yourself. This includes, but is not limited to information on your working hours, safety incidents, competencies used and competence short-falls.
3. As your Sub-sponsor, we will notify your Primary Sponsor of any alleged breach of the Sentinel Scheme Rules as soon as is reasonably practicable after becoming aware of such allegation, and co-operate in collecting information and evidence to enable your Primary Sponsor to conduct a Local Investigation.
4. As your Sub-sponsor, we will co-operate with your Primary Sponsor in the management of working hours. Where a risk assessment has been conducted and extra working hours approved, this information will be provided to your Primary Sponsor.
YOU, AS A SENTINEL CARD HOLDER, WILL:
1. Carry your Sentinel Smart Card at all times while working on NRMI and will co-operate with your Primary Sponsor to keep the personal information held in the Sentinel Scheme Database and printed on the Sentinel Smart Card up to date.
2. Follow the rules of personal accountability for working safely on NRMI, including compliance with the Lifesaving Rules.
3. Have a responsibility to manage your Sponsor relationships
4. At all times when working on the NRMI, have a responsibility to:
• Know the identity of your Primary Sponsor
• Know which Sub-Sponsor you are working for (when you are not working for your Primary Sponsor)
• Provide the correct name of the Sponsor you are working for when booking into site
5. Be required to notify your Primary Sponsor if you no longer wish to be sponsored by them so that you can be de-sponsored. Change of sponsorship can be requested online through My Sentinel.
6. Be able to access your personal records on the Sentinel Scheme Database. This can be requested from your Primary Sponsor, or by direct access to the My Sentinel area of the Sentinel website.
7. Have a personal responsibility to comply with health and safety rules, including:
8. No Individual shall undertake or attempt to report for duty, if they have worked on NRMI within the preceding 12 hours (sometimes referred to as double-shifting), unless a risk assessment has been conducted by the Primary Sponsor and suitable controls implemented
9. No Individual shall exceed the maximum working hours determined by law, Network Rail requirements and the Sponsor
10. Every Individual has a responsibility to be fit for work, not fatigued by excessive travel, and not under the influence of drugs or alcohol. Individuals shall report anything that may affect their ability to work safely including medication, lack of equipment or personal circumstances
11. An Individual shall report for duty with the appropriate Personal Protective Equipment (PPE) to enable them to undertake their duties
12. No Individual shall undertake a task for which they are not competent, do not have the right equipment or the relevant information or local knowledge to complete safely
13. Individuals shall act in a safe manner at all times when on NRMI, and report any incident, close call or breach of the Sentinel Scheme Rules they are aware of
14. Individuals shall always carry their Sentinel card when on NRMI
15. Where accountable: undertaking 100% verification checks on sentinel smart cards before allowing Individuals to start work.